School-Leaving Procedures for Taught/Research Postgraduate Students

(Applicable to students who complete their studies and meet the graduation requirements of Term 2, AY2023-24)

Dear students,

According to the notice from the University, Taught Postgraduate Students must complete the school-leaving procedures by May 31, 2024 (Friday), and Research Postgraduate Students must complete the school-leaving procedures by August 15, 2024 (Thursday). To facilitate the smooth completion of graduation procedures, the Graduate School Office has formulated the following graduation instructions. Students are advised to read them carefully.

1. 【School-Leaving Procedures】

Please check and complete the procedures for graduation and school leaving on the “Student Affairs Management System” (https://stu.cuhk.edu.cn/). Please follow the guidelines in the appendix "Graduate Student Leaving School Management Operation Manual" to fill in the Leaving School Questionnaire and graduation application. You are required to complete the Leaving School Questionnaire before you finish the graduation application. Students may log in【Graduate's Leave Clearance】and click in 【View My Application for Graduation】to track the approval process. Kindly note that degree certificates can only be collected after all School-Leaving Procedures have been completed.

2. 【Check-out Procedures】 (Applicable to students who live on CUHK(SZ) campus, Shenzhen MSU-BIT University, or MUS)

According to the notice from the University, Taught Postgraduate Students who will finish their studies in the second term of the 2023-24 academic year must complete the check-out procedures from the residential college by May 31, 2024 (Friday). In case of special circumstances, please submit a written application to the College/Shenzhen MSU-BIT University Office/MUS to extend the latest check-out date to 30 June. Research Postgraduate Students must complete the check-out procedures by August 15, 2024 (Thursday). For the check-out procedure and entry requirements for parents and vehicles, please refer to the notice from the College/Shenzhen MSU-BIT University Office/MUS.

3. 【Degree Certificate】

Students who meet the graduation requirements will be conferred the degree from The Chinese University of Hong Kong on July 31, 2024. It is expected that the Graduate School will issue a notification regarding the collection of degree certificates in August 2024 by email.

Please note that the degree will be conferred on July 31, 2024, and the date of collecting the degree certificates will be determined by notice from The Chinese University of Hong Kong.

4. 【Contact Information】

After school leaving, your university email account is still valid for usage. Your postgraduate Programme will send the notice email (such as the graduation ceremony, degree certificate issuance, etc.) to you.

5. 【Household Registration Transfer】 (Applicable to students who have personnel profile in Mainland China)

Household registration transfer consulting department: Security Office

Contact: Ms. Chen, Tel: 0755-84273200

6. 【File Transfer】 (Applicable to students who have personnel profile in Mainland China)

File transfer can be initiated after the degree certificate is issued. The Graduate School will send relevant notices to students by email in September 2024.

7. 【Relevant Departments and Contact Information】

Information Technology Services Team: 0755-84273333; iSupport@cuhk.edu.cn

Library: 0755-23515151; library@cuhk.edu.cn

Security Office: 0755-84273200; securityoffice@cuhk.edu.cn

Shaw College: 0755-84273098; shaw@cuhk.edu.cn

Diligentia College: 0755-84273912; diligentia@cuhk.edu.cn

Muse College: 0755-84273960; muse@cuhk.edu.cn

Harmonia College: 0755-23515400; harmonia@cuhk.edu.cn

Ling College: 0755-23515825; ling@cuhk.edu.cn

Minerva College: 0755-23516380; minerva@cuhk.edu.cn

Seventh College: 0755-23517380; 7thcollege@cuhk.edu.cn

Shenzhen MSU-BIT University Office: 0755-23516081; smbuo@cuhk.edu.cn

MUS Office: 0755-23516267; mussa@cuhk.edu.cn

Card Service Center: 0755-84273125

Graduate School: 0755-84273900; gs@cuhk.edu.cn

The Graduate School

The Chinese University of Hong Kong, Shenzhen

May 09, 2024