Information for Newly-admitted Students
Information for Newly-admitted Students
1. Preparation for New Academic Year
In preparation for the new academic year, please be informed of the followings:
1.1 Course Selection and Add/Drop
According to the Regulations, a student shall take at least one course in each term, unless otherwise stated in the study scheme or approved by the Chairperson of the Graduate Panel concerned. Returning research students who have already submitted their theses do not need to select any course.
New students who commence studies after the course selection period or who have missed the course registration period should select courses during the add/drop period. Students arriving after the add/drop period should consult their Panels on the arrangement of course registration.
(Note: newly-admitted students who have not yet completed their registration are NOT eligible to select courses. They should complete their registration as soon as possible and select courses during the add/drop period.)
1.2 Confirmation of Admission Conditions
Provisionally registered students should fulfil their admission conditions by uploading documentary proof to the Student Information System or relevant programme by the deadline specified on the admission notification, in order to complete their registration. Otherwise, the student status will not take effect. For students who will receive postgraduate scholarships, the scholarships will only be effective after their registration are confirmed AND they have formally reported to their Panels.
1.3 Access to University Information and Various Systems
1.3.1 Information on Web/Via E-mail
We shall make important announcements via the email you provide. Please check your email regularly. Otherwise, you may miss important information, e.g., course selection, student fee reminders.
1.3.2 Campus Card
If you have fulfilled all admission condition(s), you may collect your Campus Card from the Programme Manager, on or after your Admission Date.
1.3.3 Registry
The Registration Information System for new Postgraduate students, please visit http://apply.cuhk.edu.cn/matrix-base/public/online-registration
1.3.4 Student Information System
http://sis.cuhk.edu.cn:81/psp/csprd/EMPLOYEE/HRMS/?cmd=logout
1.4 Research and Thesis Writing (For Research Postgraduate and Taught Doctoral Students)
Guidelines on thesis preparation and submission are available in SIS.(To be developed)
1.5 Academic
1.5.1 General Regulations Governing Postgraduate Studies
The General Regulations Governing Postgraduate Studies(2018) will be posted on the Graduate School homepage. The regulations are applicable to all current and newly-admitted students. Students should read the Regulations in detail.
1.5.2 Academic Results
You may request the transcript by sending request email to pgs@cuhk.edu.cn , the email title shall be Name+ Student ID+ Programme+ English AND/OR Chinese version. It would take 2 working days to issue the transcript. Please be reminded that the unofficial transcript should not be used as certificate of student academic results.
1.5.3 Academic Probation
According to the General Regulations Governing Postgraduate Studies, postgraduate students will be put on academic probation if the cumulative grade point average (GPA) is below 2.0, or if they do not meet programme's additional requirements in the preceding term, or if they fail in thesis monitoring courses (for RPg students). Students will be required to discontinue studies if they fail to have probation lifted after being put on academic probation for two consecutive terms of attendance. For details of the policy, please refer to Clause 13.0 of the General Regulations Government Postgraduate Studies and programme's study scheme.
1.5.4 Academic Honesty
The University places very high importance on honesty in academic work. A file “Honesty in Academic Work” has been set up providing guidelines. Students should make themselves familiar with the content of this website and thereby help avoid any practice that would not be accepted.
1.5.5 Code of Practice
The Code of Practice is a comprehensive document that outlines policies and procedures regarding postgraduate studies. Please visit the Graduate School homepage for details.
1.6 Fees
Apart from the tuition/continuation fees, the University may collect other fees such as retention fee (for students applying for leave of absence), thesis examination fee.Students may check the information on the section of "Fees" on our homepage.
1.7 Other University Policies
1.7.1. Personal Data Policy of the University
To ensure you are well connected with the University and informed of the important announcements, we will continue to deliver information to you personally through various communication channels by using your personal data maintained in the database of the University.
1.7.2. Students with Outstanding Debts
The University will withhold graduation certificates from students with outstanding debts to the University, which include but not limited to unreturned library materials on loan or overdue fines, hostel fees, overdue fines for payment in arrears, etc. Please be reminded to observe and comply with the regulations.
1.7.3. Health Policy of the University
To safeguard our health, the University has set up the Committee on Health Promotion and Protection to coordinate the efforts and monitor the progress of work and evaluate the effective implementation of policies, strategies and action plans in regard to the areas of hygiene, prevention of disease on campus and promotion of health in general.
1.8 Inquiry
If you have any queries, please contact us:
1.8.1 Programmes
Please refer to the Programme websites for the contact information. http://gs.cuhk.edu.cn/en/page/28 Those who have submitted applications should always quote the Application No. and programme applied.
1.8.2 The Graduate School
Address: Room 424, Daoyuan Building, Longxiang Road, Longgang District, Shenzhen,Guangdong Province, PR China.
Hotline: 86-755-84273900
Email: gs@cuhk.edu.cn
Office Hour: Mon – Fri 8:30 a.m. to 12:00 noon & 1:00 p.m. to 5:30 p.m. Closed on Saturdays, Sundays and public holidays
2 In-person Document Verification
2.1. Admission notification;
2.2. Originals of degree/professional certificates (Students from the Chinese mainland should also present the degree certificate and graduation certificate issued by the university;
2.3. Identity document - for verification purpose, the document to be presented must be the one stated in your application form. The name stated therein must also be identical with that on the academic credentials. Any changes must be notarized;
2.4. Documentary proof of fulfilling the English Language Proficiency Requirement;
2.5. Students with any admission condition(s) as stipulated in the Admission Notification have to present the relevant document(s) listed therein. Otherwise, they will not be allowed to commence study. For those who eventually fail to attain the academic standard required, the admission offer will become null and void.
3 Registration
A student shall not be registered simultaneously for another course of study or research leading to the award of a degree, diploma or certificate at CUHK-Shenzhen or CUHK or any other tertiary institution unless an application has been submitted in advance to, and endorsed by, the School concerned. A student in breach of this regulation shall be required to discontinue studies.
